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Details within GSA

This section is about details to or from another GSA office. If you are looking for details within TTS or details to/from another agency, please review those respective Handbook pages.

GSA manages intra-agency details via the GSA Opportunity Network. GSA employees can view the Open Opportunities listings at any time and can subscribe to receive weekly emails about new and existing opportunities by going to the GSA InSite Email Updates Subscriber Page. Review GSA InSite for more information about the GSA Opportunity Network.

Applying to a GSA Detail

Interested employees are encouraged to discuss the detail with their supervisor prior to submitting an application. Supervisor, Business Unit Directors, and Assistant Commissioners (AC) will need to sign-off on any detail.

Typically, TTS employees go on reimbursable details: this means that the other office will pay the employee’s salary. The Open Opportunities listing will indicate whether or not the detail is reimbursable.

Once an employee has been selected for a detail and received approval from their supervisor, Business Unit Director, and AC, they should email TTS People Operations and Finance with the following information:

  • Employee Name
  • Office Symbol the employee is being detailed to.
  • If it is a reimbursable or non-reimbursable detail (i.e. who is paying the detailee’s salary)
  • The name of the new supervisor
  • The Position Description number. If it is a detail without a PD, use “Detail to Unclassified Duties” and provide a list of duties that the employee will be expected to perform.
  • Effective date and length of the detail (for example: 120 days)

Posting a Detail within GSA

Hiring Managers who want to post a detail to the GSA Opportunity Network must get approval from their supervisor, Business Unit Director, and AC. Once the detail is approved, they should notify TTS People Operations and Finance that they will be posting the detail within GSA.

Typically, TTS offers non-reimbursable details: this means that the office the detailee comes from will continue to pay their employee’s salary. If a TTS office plans to pay the detailee’s salary, then they must have a vacant position number available, and they will not be able to permanently fill the position while it is occupied by a detailee.

To post a detail opportunity, Hiring Managers complete the GSA Opportunity Network form.

  • If the detail opportunity has a Position Description (PD) associated with it, then only applicants who are at or above that grade level are eligible to apply.
  • If the opportunity does not have a PD, the Hiring Manager should create a list of duties, and will select “unclassified set of duties” on the Opportunity Network form. Employees at any GS level will be able to apply.
  • Talent can answer any questions about PDs.

After the Opportunity Network form is submitted, GSA OHRM will review the information within 3 days. Once approved, the detail opportunity will be posted immediately. Email Talent so they can share the announcement with TTS employees.

The Hiring Manager will receive applications as they are submitted via the Opportunity Network, and the announcement is posted until the Hiring Manager requests its removal.

Selection

The Project Network reviews all applicants for program criteria, such as supervisory permission to apply, grade level if the position is posted to specific grade, and location criteria. They do not screen or interview applicants: it is the Hiring Manager’s responsibility to conduct an interview process. Best interviewing practices are available in the Hiring Manager Guide.

Once the Hiring Manager chooses a candidate, they will need to work with the employee’s current supervisor to determine the employee’s availability and start date.

Once the employee’s current supervisor agrees to the detail, and a start date is selected, the Hiring Manager should email TTS People Operations and Finance with the following information:

  • Employee Name
  • Office Symbol the employee is being detailed to.
  • If it is a reimbursable or non-reimbursable detail (i.e. who is paying the detailee’s salary)
  • The name of the new supervisor
  • The Position Description number. If it is a detail without a PD, use “Detail to Unclassified Duties” and provide a list of duties that the selected employee will be expected to perform.
  • Effective date and length of the detail (for example: 120 days)

TTS People Ops will submit the personnel action to HR and the employee will begin their detail on the effective date.

Details last for 120 days. The detail can be extended for another 120 days (240 days total), provided that:

  • The detailee, the TTS supervisor, the Business Unit Director, and the AC agree, as well as the employee’s permanent supervisor.
  • The employee was detailed at the same GS level they currently occupy. If the detailee has gone up in GS level, their detail must end at 120 days, due to federal policy and bargaining unit (union) contracts around temporary promotions.

Questions?