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Management Reviews of Procurement Actions


TO: GSA TTS, Office of Acquisition
FROM: Esther Praske
Acting Director, GSA TTS OA
DATE: Iterated (3.0) on December 14, 2018
SUBJECT: Standard Operating Procedure (SOP) for GSA TTS OA management reviews of procurement actions

FAS TTS OA aims to redefine the culture of government acquisition of information technology by bringing agile practices to government procurement and related service level policy. One of the principles of agile is to embrace change in a way that promotes continuous improvement. In keeping with this principle, this SOP is subject to change to keep TTS procurement practices current, applicable and in compliance at the Federal, Agency and Service levels. TTS OA will accomplish this by soliciting feedback in quarterly iterations and updating this SOP accordingly.

1.0 Purpose: The purpose of SOP TC-18-CS1-001 is to help ensure compliance with all applicable acquisition laws and regulations and to improve the quality of TTS procurements.

2.0 Applicability: This SOP applies only to TTS OA procurement actions over the micro-purchase threshold (see Federal Acquisition Regulation [FAR] Subpart 2.101) that will be executed by warranted Contracting Officers (COs) within the TTS OA. Note that there are additional reviews required by Office of General Counsel (OGC), Federal Acquisition Regulations (FAR), General Services Administration Acquisition Manual (GSAM), and/or GSA acquisition guidance that are not addressed here but must be followed.

3.0 Background: On November 2, 2017, the FAS Commissioner re-delegated limited Procurement Authority to TTS. One condition of that authority was for TTS to develop a process to review procurement actions to ensure compliance with applicable policies and regulations.

4.0 Procedure for management reviews: The following is the process for management reviews of procurement actions that TTS OA executes with its own authority:

Documentation of each review shall be filed under Tab 025 in the contract file.

5.0 Notification of sensitive acquisition: The TTS OA CO will notify the Director of TTS OA and the TTS HCA of any actions considered “sensitive” at least 15 calendar days prior to public/external communications. The TTS HCA will, in turn, notify the FAS Commissioner (as necessary) of the action(s), per the existing FAS Front Office contract notification procedures, at least 10 calendar days ahead of public/external communications. Examples of “sensitive” actions are as follows:

6.0 Notification of FedBizOpps (FBO) postings: The TTS OA CO will notify the TTS OA Director two weeks prior of any action posted on FBO (RFI, RFQ, etc.) via the Weekly Report Fact Sheet Template.

1 “Significant,” in this context, means anything that could materially change the procurement approach and related documentation.