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Trello is a collaborative task and project-management tool.


You should have gotten an invite to the TTS Trello Team. Once your account is created, please set up two-factor authentication.

There are some other Trello Teams in TTS; speak with your office to find out if there’s one you should be added to.

There is no TTS-wide access to paid Trello features or add-on services yet. If you’re interested in those things, you may have to work it out with your team.


  • Abide by the TTS Code of Conduct. If you see anyone violating our Code of Conduct, see the reporting section.
  • Only use approved Power-Ups
  • Create boards under GSA-managed Teams, not under your individual account


People use Trello to track ideas from conception through execution. It’s common to see a working group using Trello to collaborate in creating documentation. Sometimes we track business development leads on a Trello board. Some individuals use Trello to help track and prioritize their own queue of work. Most commonly, Trello is used by TTS teams applying agile processes like Scrum and Kanban to deliver software.


  • Check out Trello’s extensive keyboard shortcuts. Trello has a notion of a “card focus” attached to your mouse, so you can just point at a card to highlight it, then press a single key (not button) to interact with it in common ways. It’s like you have a hundred-button mouse! Definitely check out (E)dit description, edit (T)itle, (N)ew card next, ar(C)hive, (L)abel, (M)embers, and the most critical of all, Space (to quickly toggle yourself in or out of the card member list).

  • Set a board background (Show Menu > Change Background) to easily distinguish that board in bookmark favicons, when flipping tabs, and generally make people happier. (Trello’s paid-but-cheap Gold plan allows you to set custom backgrounds and stickers if you’re bored with the ones that are there.)

  • Use stickers (Show Menu > Stickers) to indicate cards that are blocked (exclamation point), need clarification (uncertain orange face), waiting for something (clock), represent a milestone/launch being reached (rocket).

  • Doing prioritization within a labeled set of cards (an epic)? Use the filter (keyboard shortcut ‘F’) to show just that label, then sort cards, then turn the filter back off.

  • Looking for feedback on card priority? Turn on the card-voting power-up and set the voting permissions appropriately (eg to allow non-members to vote on a public-facing roadmap board). Note that there’s no easy way to clear votes, so only use this for collecting long-lived data, eg votes on items in your backlog. Also sadly, there’s no way to sort by votes; you have to do that by hand.

  • Want to create a bunch of similar cards easily? Make one “template” card and label it clearly. When you want to make a new one, copy that card to the appropriate location. Want to do it quickly? See the “Shortcuts for Trello” Chrome extensions tip below.


The Power-Ups approved for use are:

Contact the Tech Portfolio to have others reviewed.

If you get a Manually Banned Apps Policy email from Cloudlock, it’s likely because you signed into Trello with Google (via OAuth), and one of the Trello Teams you’re part of has the Google Drive Power-Up enabled. That Power-Up should be removed, but this warning can otherwise be ignored.

Chrome extensions

See general info.