GSA issues every TTS employee a badge, laptop, and phone. Your MacBook should be ready before your first day, but your phone may not be. The Ops Team submits phone requests to IT on your behalf, and you’ll receive a confirmation email within a few weeks when your phone is ready for pickup.
Your GSA badge, also known as a PIV card, allows you to get in and out of GSA buildings and avoid security lines.
Although some of our employees are based out of a specific office, your badge can be permissioned for multiple GSA buildings. Email email@example.com to start this process, which usually takes a few days. After you receive an email confirmation, you’ll need to visit the security office in each new building to activate your card.
GSA processes new badges every Wednesday. When your badge is ready, you’ll receive an email (in both your personal and GSA emails) from
HSPD12Admin@usaccess.gsa.gov containing four steps. Please skip to step four, which details how to schedule an appointment and pick up your badge, and bring the password in step three. To check on the status of your GSA badge, you can email firstname.lastname@example.org.
Badges are shipped to your local GSA office. You will receive an email once your badge has been shipped. At that point, you can make an appointment to pick it up. Your badge may be available during your orientation – send an email to email@example.com to save yourself a trip. You may also ask your orientation leader to show you where to pick it up.
TTS employees are issued an Apple MacBook Air/Pro computer. Note that this is not the norm for GSA. See information about using PIV card readers.
Require a password when your computer goes to sleep or shows a screensaver.
Lock your computer before leaving it. Press the Control + Shift + Power keys on newer MacBooks or Control + Shift + Eject on older MacBooks with optical drives. If you use Alfred, you can open Alfred and type lock.
Back up your machine. Make a copy of your startup disk before you encrypt it. Your Mac has a built-in backup system called Time Machine (accessible from System Preferences) that will regularly back up the main disk to any compatible network server, connected hard drive, or partition you choose. Please ensure Time Machine backups are encrypted by selecting the Encrypt backups checkbox when you choose the destination disk.
Check that your hard drive is encrypted with FileVault. GSA IT sets up your laptop with FileVault encryption. You won’t need to (and shouldn’t) change this, but you can check it in your System Preferences just to see that it’s there and properly set up.
Encrypt all portable media that will connect to any TTS system. You can apply FileVault encryption to removable USB drives and external hard drives by right-clicking the drive on your desktop and clicking Encrypt. You must choose a strong password you can remember, as your drive will require the password to mount and retrieve data once encrypted.
Browser extensions need to be pre-approved. See the Chrome page on InSite for more information.
- Run the shell script which will turn your Mac into an awesome web development machine.
TTS employees are issued an Apple iPhone. The TTS Talent Team will already have submitted a request to GSA IT for your work phone before you join TTS. Within a few weeks of starting at TTS, you should receive a confirmation email letting you know that your phone is ready for pickup. If you work in an office besides D.C. or are remote, please contact the Talent Team when you receive this email and a team member have your phone mailed to you.
GSA IT will ask for your Apple ID and password. Do not send your personal Apple ID or password to IT. Ask them to set up a new Apple ID with your GSA email address, or set one up for yourself and use Fugacious to send them your password securely. (Never share passwords over email.)
Change the phone’s passcode. The new code should be known only to you.
After GSA IT provisions your phone, set up two-factor verification:
- To get started, email firstname.lastname@example.org and ask them to add your work cell phone number (which you may or may not have) and your personal cell phone number to your GCIMS profile.
- Once you have access to HR Links, you can update your contact information there. You’ll find it under Navigator > Self Service > Personal Information > Phone Number Change (USF); make sure to set the phone type as “Business Mobile” so it correctly populates GCIMS and works for 2FA.
- You can learn more about using your phone for two-factor authentication in our Slack, GitHub, and Gmail guides. For two-factor authentication with this applications, you can use SMS, Authy, or Google Authenticator.
- You can use your phone to access your email. You should be prompted to sign in with your ENT username and password. Note that the GSA IT Service Desk does not support this connection, so please do not ask them about it as they will reject your request.
- You can tether to your laptop to iPhone for internet access when you’re on the go.
- If you can’t send email with your new work iPhone, create a new email and check the From field. If it’s a jumble of letters and numbers
@secure.mass360.com, tap on it to change it to your
@gsa.govemail address. Then go Settings > Mail > Default Account > GSA Account to switch the default address.
- If you stop getting email on your phone and can’t log into your account, you may need to regenerate your GKey. The Apple Mail app uses your GKey as your password.
- To reduce waste, GSA IT will disable mobile service for inactive accounts. The consumed minutes is the metric used to determine activity, so if you only use the phone for data, you’ll still need to make an occasional call on your mobile phone to prevent the account from going inactive.
- If you need help with your phone, contact the GSA IT Service Desk.
- For information on which mobile phones are available on GSA’s current contract, employee discounts, voicemail setup, commonly used apps to install, mobile security, traveling with your smartphone, the GSA smartphone replacement process, and more, see Mobile Devices.
See the software page.
If you are based in an office, you can check out mice, keyboards, and trackpads to assist you in your work. They are already available, so there is no need to make a purchase request. Ask in the Slack channel corresponding to your office.
To get additional peripherals (chargers, dongles, etc.), open a
Hardware request. If that link doesn’t work, find it through:
- Visit the GSA IT Service Portal
Note that, per policy OAS P 9900.1,
GSA will not provide a government furnished print output device, GSA furnished internet connection, or other equipment or services, beyond the laptop and headset…for use by employees working at locations other than GSA office workspaces.
Equipment to accommodate disability
GSA provides equipment to accommodate an injury or disability under these conditions:
- You have supporting medical documentation for the need for a certain piece of equipment.
- You only need the equipment to do your work.
For issues with any GSA-provided hardware (such as laptops or phones), contact the GSA IT Service Desk.
Lost or stolen equipment
If TTS-issued equipment is lost or stolen, follow these mandatory steps. Employees must follow the GSA procedures for lost or stolen equipment or missing PIV cards, and alert TTS in #equipment:
Cross-posting from InSite:
- Immediately report the lost or stolen card to the IT Service Desk to complete a security incident report.
- Report the loss to your supervisor (employees) or Contracting Officer/COR (contractors).
- Complete the Lost Card Form and have signed by Branch Chief or Division Director (employees) or CO/COR (contractors)
- Send the completed form to Regional OMA POC or Central Office HSSO POC.
- Await your replacement card
Adapted from the GSA-wide steps.
For lost work laptops, phones, etc., do the following as quickly as possible:
- Contact the IT Service Desk.
- An agent will create a ticket and initiate the process of wiping data off any stolen mobile device or laptop.
- Call 911 or a local police station when you suspect theft has occurred. Provide as much information as possible.
- Keep a copy of the police report.
- Inform your team.
- Your access to various systems may need to be temporarily removed.
- Inform #equipment.
- Contact the Federal Protective Service (FPS).
- Contact your Regional Information Systems Security Officer (ISSO).
- If your equipment is returned to you, it may have been tampered with and should not be used. Return the equipment to GSA IT so they can inspect it, and if necessary, re-image it.
Requirements for passwords
Read the guide on setting and managing passwords.