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Meetings and meeting tools

Here, you’ll find a list of tools folks at TTS use to schedule meetings, along with information about some specific meetings at TTS.

Meeting tools

Here are some of the tools TTS uses to facilitate meetings:

For scheduling, use Google Calendar. See also: collaboration tools.

Videoconferencing

Service Capacity Dial-in option?
Google Meet 250 Y
Meeting Space 500-1,500 Y
Slack calls 15 N
Zoom 100-500 Y

The ones with dial-in options can be used without video (say, if video is blocked by the partner agency), as well.

Connectivity issues

If you are having connectivity issues when videoconferencing, try:

  1. Adjusting video quality settings (Meet, Zoom)
  2. Turning off video
  3. Dialing in
  4. Switching to a different tool

General meetings

Compliance with GSA policies

Our agency maintains a formal meeting, conference, and event policy which may be found here. The most applicable part of this policy for TTS is the approval requirement for internal meetings that require the travel of more than six employees or will cost more than $10,000. For these meetings, approval of both the Commissioner of the Technology Transformation Service and the Deputy Administrator of GSA via the Salesforce Event Tracker system. For further information and help getting your request submitted, go to the #training-conferences Slack channel.

TTS Townhalls

You’ll hear well in advance about any upcoming townhalls, which should give you ample time to plan (and rearrange your schedule, if necessary). Conversations during Townhall meetings take place in the Slack channel #townhall.

Location-specific meetings

Individual offices have rituals that you might want to take part in. Check in your local office Slack channel for more information!

Guilds and working groups

Working groups and guilds shape culture, frameworks, and discipline best practices across TTS. You don’t have to become a permanent member of a working group to attend meetings.

OPP All Hands

OPP All Hands are a monthly, 1.5 hour opportunity for OPPers to hear updates from leadership, share kudos, welcome new teammates, learn about new initiatives within the team and across the division, and hear news and updates from existing programs. They typically take place on the third Tuesday of the month at 1 pm EST.