Management oversight of projects

Leadership at the TTS, TTSC, CoE, and 18F levels all need to keep tabs on what’s happening with our projects. Here’s what they look at to do that.

• How is TTSC doing overall?
  • , external,TTS-only, TTSC Monthly Program Review: Brief for TTS Front Office and TTS Operations on TTSC’s finance, business development, current project highlights, and people management priorities
• Who is assigned to what project?
  • , external,18F Airtable staffing interfaces
  • , external,CoE AirTable staffing interfaces
  • These can be sorted by project or chapter
• What projects are starting soon?
  • , external,TTS-only, 18F staffing repo
  • , external,CoE BD leads in signatures
• What’s happening on active projects?
  • Across projects
    • , external,18F project health reports which 18F LT reviews weekly
    • , external,Weekly ships are emailed to partners and posted in Slack
    • , external,TTS-only, 18F Monthly Project Snapshot meetings share high-level project status with TTSC leadership and identify where executive intervention may be helpful
    • , external,CoE State of the Centers
  • For specific projects (in , external,TTS-only, Agency folder)
    • Their executive briefing deck
    • Their risk tracker
    • Their project readme
    • Their burn doc
• What prospective projects and leads are coming in?
  • , external,18F Business development pipeline interfaces
  • , external,CoE Business development pipeline
• How does our staff capacity and incoming work line up?
  • , external,TTS-only, 18F capacity projections
  • CoE TK
• What projects have we done in the past?
  • , external,List of past 18F projects (Airtable, 2014-2023)
  • , external,List of past CoE projects

Tracking operational data in AirTable

TTSC uses AirTable to manage a variety of data about our operational “engine” including our staff, our engagements, and our resources.

Key AirTable interfaces

• , external,TTSC combined base
  • Viewing data about 18F and CoE operations together. This is new and still in development.
• , external,TTSC calendar
  • Staff to see TTSC events, organizational milestones, etc. — you can , external,subscribe to a feed that brings these into your Google Calendar.
• , external,18F Resource Library
  • Finding templates, trainings, and examples of past 18F engagement work.
• , external,18F Humans
  • Tracking 18F staff assignments, BD leads, project health, etc.
• , external,CoE Engagement management tracker
  • Tracking CoE humans and engagements. This is new and still in development.

How is data maintained in AirTable?

Guidance TK.