Details with Other Agencies

This section is about details to or from another agency. If you are looking for intra-TTS or intra-GSA details, please review those respective Handbook pages.

An external detail is when an employee goes to work in another agency on a temporary basis. The , external,Open Opportunities program is a central place to post and apply for detail opportunities across Federal agencies. A USAJobs account is required.

Bringing in an External Detailee

Hiring managers who want to bring in an external detailee should first submit a request through the , external,Internal hiring request form.

Once the hiring manager has gotten approval from the Internal Hiring Committee, they email , external,PeopleOps, , external,Finance and , external,Agreements that they will be posting the detail.

The Agreements Team coordinates interagency agreements (IAAs) that allow an office to bring in personnel from other agencies. The IAA process for external details requires approval from multiple offices within GSA and the sending agency. Please see the timetable below for more information.

The IAA is between agencies, not between staff and the receiving agency. Employees can refer to , external,TTS-only, GSA Order HRM 9334.2 Detail of Employees for more information. Most agencies use the standard , external,7600A and , external,7600B forms, but some may require a memorandum of understanding (MOU), a memorandum of agreement (MOA), and/or additional supporting documentation. Regardless of the format, the same information will need to be captured within the documentation (see , external,TTS-only, HRM 9334.2 for specific detail requirements).

Please note: if a TTS office is paying the detailee’s salary, then they must have a vacant position number available, and they will not be able to permanently fill the position while it is occupied by a detailee.

Details typically last for 120 days. The detail can be extended for another 120 days (240 days total), provided that:

• The detailee, the TTS supervisor, and the employee’s permanent supervisor all agree.
• The employee was detailed at the same GS level they currently occupy. If the detailee has gone up in GS level, their detail must end at 120 days, due to federal policy and bargaining unit (union) contracts around temporary promotions.

Details may exceed 240 days if documented in an IAA or MOU's period of performance.

Security Verification

All federal employees working at GSA must have a security clearance. For those employees detailing into TTS from outside of GSA, their security status must be verified with the GSA Security Office.

It is the responsibility of the TTS supervisor to ensure this is complete. People Ops provides step-by-step instructions on how to complete the security process. This process should be completed at the same time as the detail agreement process. For more information, visit the , external,TTS-only, TTS security verification steps form.

Timeline for Requesting Detailees from outside of GSA

Time frames below are all averages and sometimes the process takes much longer or shorter, depending on complications and the sending agency’s speed.

Average time to process detail: 2.5-3 months

Going on an External Detail

TTS employees who want to go on detail to another agency must get approval from their supervisor and Business Unit Director. Once the detail is approved, the employee should email , external,TTS People Ops and , external,Finance to notify them of the request.

All details of GSA employees to other Federal agencies or departments should be reimbursable: this means the other agency will pay the employee’s salary.

Non-reimbursable details to external agencies are done on a case-by-case basis and must be reviewed by GSA’s Office of General Counsel for compliance with the , external,Antideficiency Act.

The Agreements Team coordinates detail interagency agreements (IAAs). The IAA is between agencies, not between staff and the receiving agency. Employees can refer to , external,TTS-only, GSA Order HRM 9334.2 Detail of Employees for more information. Most agencies use the standard , external,7600A and , external,7600B forms, but some may require a memorandum of understanding (MOU), a memorandum of agreement (MOA), and/or additional supporting documentation. Regardless of the format, the same information will need to be captured within the documentation (see , external,TTS-only, HRM 9334.2 for specific detail requirements).

Details last for 120 days. The detail can be extended for another 120 days (240 days total), provided that:

• The detailee, detailee supervisor, TTS supervisor, and Business Unit Director agree.
• The employee was detailed at the same GS level they currently occupy. If the detailee has gone up in GS level, their detail must end at 120 days, due to federal policy and bargaining unit (union) contracts around temporary promotions.

Timeline for Detailing to Another Agency

Time frames below are all averages and sometimes the process takes much longer, or shorter, depending on complications and the receiving agency’s speed.

Average time to process detail: 2.5-3 months