Voluntary Leave Transfer Program
The Voluntary Leave Transfer Program (VLTP) allows TTS employees to donate annual leave directly to another employee who has a personal or family medical emergency.
To receive donated hours
Eligibility
To be eligible for VLTP, you must have all of the following:
- Exhausted all leave balances (annual, sick, award)
- Have an anticipated negative leave balance of at least 24 hours
- A medical condition for you or a family member that is likely to require your absence for a prolonged period of time (24 work hours or more)
Enrolling in VLTP to receive donated hours
- Complete your portion of the VLTP application,
, external,OPM Form 630 and send it to your supervisor, then your , external,TTS-only, Workforce Relations HR Specialist and your Deciding Official (SES-level employee in your supervisory chain).
- You can use Docusign templates for VLTP to fill out the forms and request the right signatures.
- On the form, fill out information about the medical condition when the labels mention “medical emergency.”
- Your supervisor can help you fill out the form.
- Gather supporting medical documentation. The medical documentation must include the following:
- Nature of medical emergency
- Prognosis of the medical condition
- Duration of the medical condition
- The medical documentation must be signed by your physician or other practitioner.
- Your , external,TTS-only, Workforce Relations HR Specialist will review the application, and notify you and your supervisor if your request is approved (within 10 business days). They will provide you with a reason if the request is not approved, and what, if anything, can be done to resubmit.
- Your supervisor sends out an announcement email TTS-wide.
VLTP email announcement template
Once VLTP is approved, your supervisor can use the , external,TTS-only, VLTP email template to draft an announcement. Your supervisor will work with Outreach to send an email TTS-wide to , external,tts@gsa.gov, CCing your , external,TTS-only, Workforce Relations HR Specialist.
Using donated hours
Donated leave won’t necessarily come in all at once. You will receive donated leave as it’s donated; so, you and your supervisor will want to touch base as it’s coming in.
- You can check how many donated hours you’ve received in HR Links (same as how you would see annual and sick leave balances). It will also appear on your paystub in Employee Express.
- You can make adjustments to leave requests in HR Links once you receive VLTP donations. Donated hours can retroactively be substituted for Leave Without Pay (LWOP), advanced annual leave, and advanced sick leave. Work with your supervisor or PeopleOps to amend past timesheets.
- If you return to work part-time while still using donated leave, you’ll resume earning annual leave and sick leave. As you earn hours, you must use those newly accrued hours first, before any donated leave.
Un-enrolling from VLTP
- Notify your supervisor of the date you wish to withdraw from VLTP. This is typically when your medical emergency is resolved.
- Check your leave balances in TTS-only, HR Links to ensure that your donated hours have been used. All unused VLTP hours will be returned to the colleagues that donated to you. Double check that your annual and/or sick leave balances are not negative. If a leave balance is negative, you can amend past leave requests.
- Once you’ve finished amending timecards, your supervisor notifies your , external,TTS-only, Workforce Relations HR Specialist.
- Your , external,TTS-only, Workforce Relations HR Specialist will work with Payroll to remove you from the VLTP program.
Donating leave
The VLTP system is in MAX.gov. You will need to register with MAX.gov to donate leave.
Select the Register Now button at the top right of the , external,MAX.gov homepage and follow the prompts to register your PIV card and enable login. You can also use the email option.
Donating hours through VLTP system
You can donate hours to your colleagues through VLTP or the Emergency Leave Transfer Program (ELTP).
- Go to vltp.gsa.gov and log in using your PIV card or GSA email with 2-factor authentication.
- You will be taken to the GSA Payroll System VLTP page.
- Click the button on the bottom to Donate Annual Leave Hours To A Shared Leave Recipient.
- Follow the system prompts to donate leave; select General Services Administration as the agency and 0 - Central Office as the region.
If you have any questions, please email your , external,TTS-only, Workforce Relations HR Specialist.
